How to create a team

3 min read·Updated April 2026

Teams let everyone in your dealership share filters, scan results, platform connections, and schedules under a single subscription. Up to 5 users on one Ultimate plan — no per-seat fees, no juggling logins, no copy-pasting filters between accounts.

Teams are an Ultimate plan feature. Basic plan accounts are single-user. See What plans are available? to compare.

Open your profile

Go to /profile. The Team section sits below your account details.

Click “Create a team”

Enter your dealership name — e.g. “Ashcroft Motors” or “Thames Cars Ltd”. This name shows up in scan headers and team-shared chat threads, so use the trading name your staff will recognise.

Save

Click Save. You become the team owner. ScanAuctions generates an 11-character invite code — this is what teammates use to join.

Share the invite code

Copy the code from /profile and send it to teammates over WhatsApp, Slack, or email. They sign up at /register, choose Business at the account-type step, and paste the code at the team-join step. They land in your dashboard as a member.

What gets shared across the team

Filters — any team member can create, edit, or delete shared filters.
Scan results — everyone sees the team’s scan history. Read-only for non-owners by default.
Platform connections — one Motorway / CarWow / AutoTrader login covers the whole team. No need for everyone to have their own.
Schedules — recurring scans run on the team’s behalf. Anyone can set them up.

What stays private to each member

Notifications — each member sets their own email/push preferences.
Profile + password — personal to each user.
Billing — only the team owner sees invoices and Stripe details.

Roles

Today there are two roles: owner (you, the person who created the team) and member. Only the owner can add/remove members, regenerate the invite code, and manage billing. Everyone else has full read/write access to filters and scans. More granular permissions (read-only members, scan-only roles) are coming soon.

Treat the invite code like a password — once a teammate has joined, you can regenerate the code from /profile to invalidate the old one. See Managing team members for details.

Managing team members What plans are available?How to change your password

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